Travel

Attention South Texas College employees, to expedite travel requests:

• View Employee Travel Guide in JagNet
• Use Chrome River Travel System
• For Registrations only (no employee reimbursement) – use Purchase Order system
• All Registrations over $1,500-require approved promissory note with Human Resources
• Please follow all associated travel timelines and deadlines (15 business day rule)* 

  *15 Business day rule – ALL approvals COMPLETED and documents with Accounts Payable

• • Travel pre-approval requests:
    • Faculty: Beginning of the semester
    • Staff: Beginning of the fiscal year
    • Trips: Approved documents with AP at least 15 days prior to trip dates (with registration due dates in mind)
  • Travel expense report requests:
    • Mileage for all: Monthly on the first week of the following month
    • Trips: No more than 20 days after return from trip
  • Fiscal year end processes:
    • Complete approvals for all documents by 8/15
    • All pending encumbrances will be closed by 8/31
  • Contact Travel Office before processing new fiscal year travel prior to 8/31

If you have a question regarding travel items please send an email to:
TravelOffice@southtexascollege.edu

Thank you for your understanding and patience at this time. Please be safe and take care.

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Samantha Balboa, Accounting Group Supervisor - Travel
Email: sbalboa@southtexascollege.edu
Phone number: 956-872-4691

Maricarmen Ramirez, Accounting Group Manager
Email: mramirez@southtexascollege.edu
Phone: 956-872-4609

As part of the Accounts Payable department, the Travel office's goal is to provide dependable and timely services to South Texas College faculty, staff and students involved in business related travel. The Travel office performs functions such as reimbursement of incurred travel expenses and the payment of conference registration fees on behalf of the individual, group and/or student travelers. It also assists travelers with monetary and policy questions related to travel before or after the travel occurs.

Click on the image below to visit the ChromeRiver website.