Facilities Planning and Construction

Move/Setup

Any department planning to relocate faculty, staff, furniture or equipment must submit a Move/Setup request to the Facilities Planning and Construction (FPC) department for approval. This will ensure that FPC maintains accurate space inventory and coordination with other departments involved with the move process.

Submitting a Move/Setup Request

1. Use the Move/Setup link on this page or JagNet and select the type of move needed.
2. Use the Instruction Manual located on this page to answer most questions.
3. After submitting the request, the client will receive Financial Manager and Site Coordinator approval through Banner workflow.
4. Upon receiving the request FPC will determine if the request is feasible and meets all standards.
5. FPC will notify the client if the request has been approved or disapproved via e-mail, once approved it will take a minimum of 2 weeks to schedule.
6. Upon approval FPC will notify the client of the scheduled date and will coordinate with the other departments involved.
7. Upon completion of the move the client may pick up any keys requested from the Operations and Maintenance department and will need to notify Public Relations and Marketing of any changes to your new location and phone number.

Capital Improvement

South Texas College has developed a Capital Improvement Proposal (CIP) process for the use of requesting projects. CIPs are construction related projects for new construction, renovations, improvements, and additions to existing facilities. These are for any construction projects with an estimated value of over $5,000. The requestor will need to submit a Capital Improvement Proposal form and a Capital Improvement Proposal Integrated Planning Criteria form using the available Downloadable Forms.

The submitted CIPs will be evaluated based on the criteria and budgets will be developed for each proposal. If the CIP is approved, it will be included in the College’s Master Planning construction process.

Note:

1. Proposal requests that are estimated to be less than $5,000 in construction costs and are minor modifications to spaces should use the Space Modification or Reallocation Request form.
2. Work Orders for repairs to be submitted through the College’s Facilities Operations & Maintenance Department via email at maintenance@southtexascollege.edu or phone at 956-872-7252.

Space Modification

South Texas College has developed a Space Modification or Reallocation process for any modifications or reallocations of spaces in any of the College’s building facilities. These requests are typically minor modifications or changes to building spaces and are estimated to be less than $5,000 in construction costs. Examples of such modifications or changes are the relocation or addition of doors, windows, walls, and subdividing spaces. Also this request will be used for reallocating or changing a space use into another type of space use. Examples would be converting a storage space into an office, or converting a classroom into a computer lab. The requestor will need to submit a Space Modification or Reallocation Request Form to the Facilities Planning and Construction department using the available Downloadable Form.

Note:

1. Proposal requests estimated to be more than $5,000 in construction costs are considered Capital Improvement Proposals (CIP) and requestors should submit those requests using the available downloadable Capital Improvement Proposal and the Capital Improvement Proposal Integrated Planning Criteria forms.
2. Work Orders for repairs to be submitted through the College's Facilities Operations & Maintenance Department via email at maintenance@southtexascollege.edu or phone at 956-872-7252.

Owner Change Request

South Texas College has developed the “ FPC 5100 - Owner Change Request Form” for change requests by the Owner (College) related to construction projects. The form will describe the change in the construction contract including the project name, requestor, department, description, and reason for change. The request will be reviewed by the Facilities Planning & Construction table and project team. An estimate will be provided for the construction change and an estimated design fee cost if applicable.

Additional approvals will be required by the President and Vice President with recommendations from the Facilities Committee to the Board for approval.

Once the change request is approved by the Board, a change order will be issued to the Contractor for inclusion in the construction contract. Form FPC 5100 – Owner Change Request Form is available for download in our Downloadable Forms section.

Faculty and Staff Name Plate and Bracket Request

To request Name Plates, please complete form below. Allow 8-10 weeks for delivery. Nameplate orders are only accepted between September 1st and May 31st.